Monthly Meeting Minutes

FOP Lodge 4 Meeting Minutes June 29, 2017
Member Sign in: See member sign in book
Call to Order: ​1839 hours
Pledge of Allegiance and Invocation: N/A
Roll Call of Officers: See below
Introduction of Resolutions: N/A
Adoption of Minutes from Previous Meeting: ​Motion to adopt previous meeting minutes was made by Delegate James, Delegate Wicker seconded the motion, motion passed unanimously.
Committee Reports: 
-​Benevolence Committee​:  -501 (3) c - ​All information and paperwork is with the attorney and should be filed soon.  Once it is filed we should get our number within 30-60 depending on how long it takes the State to process it.  
​Social Committee​-  -Pool party- One of our members has generously offered to pay for the ice cream again this year.  We discussed a better way to keep the ice cream frozen while at the party.  Secretary Wicker will contact Chimney Park Pool and see if they have a freezer we can use while there, if  not she will look into purchasing a small freezer that can be used now and in the future. - Annual Christmas Party- Secretary Wicker will contact the other Lodges to see when we will be starting to plan.  We discussed the location and child care, more to come after speaking with the other Lodges.  - Sheriff’s Office BBQ-  The Sheriff’s Office approached President Vanhook about our Lodge participating in a family BBQ for the Sheriff’s office employees. He agreed to participate with the understanding that we will help with the
financial aspect and staffing the event. They would be responsible for the planning. a wants to do a BBQ.  After discussion the  Board agreed we will participate and split cost.  No date has been decided yet.  -Sheriff’s Turkey Dinner -  President Vanhook believes this will happen early December, more planning to come at the next meetings and the retreat. 
Executive Board and Trustee Reports:
President Jeff Vanhook  –  ​On June 12, President Vanhook was asked by Parks to go to a work group with the commissioners to assist with the establishment of a Memorandum of Understanding between the Sheriff’s Office and Parks.  Meeting went well and they reached an understanding that should be finalized once the attorney’s are done with their part.  He was also asked by the commissioners to meet with them in the next couple of months just to touch base and see how everything is going.  The meetings with individual commissioners have been scheduled. 
​VP Robert Hendrie - ​Nothing to report
2nd VP Chris Smith - ​Resigned
​Treasurer Mark Hovey - ​Per Diem for those going to Nationals was discussed, per the Bylaws these will be given according to the National Standard. It comes out to $59 per day per person.  The Lodge was  approved for a $25, 000 bond for the Lodge Hartford.  Secretary Shannon Wicker – ​Table runner is in the works, should be done in time for the pool party. We have 178 total members, 3 of which are retired.
State Trustee Troy Badberg - ​The State Lodge is requesting that all attending Nationals wear “uniforms”  this will have Colorado attendees wearing the same thing on different days.  Trustee badberg will get further information in regards to this.  President Vanhook motioned that if we do decide to participate in this that the Lodge will cover the expense for those attending, this was seconded by Secretary Wicker, motion passed.  At the State meeting it was discussed that endorsement for Governor would be coming up soon. Trustee Badberg will put out a survey to our Lodge when the time comes.  In regards to the driver's license issue, this will be discussed by the State Lodge with the legislators, they did say that the alcohol industry is also on board to work on changing the size and location of the date of birth. 
Sgt. at Arms Aaron Horwitz – ​Absent
​Chaplain Rick Christopherson –  ​Absent
Delegate Chris Fleming - ​Nothing to report Delegate Eric James- ​Nothing to report Delegate Steve Wicker- ​Still trying to keep up with benevolence, if anyone is in need please let Delegate Wicker know as soon as possible.
Delegate Daniel Romero- ​Nothing to report
Past President Atwood - ​Absent
 
Unfinished Business:  Executive Board Retreat​- It was discussed and decided that we will proceed with the Executive Board retreat.  It is vital that we have a yearly budget, set goals, and create a business plan for the Lodge.  This retreat will be for exactly that and will be a benefit to the Lodge greatly.  A motion was made by President Vanhook to have the retreat on October 14, 2017. The retreat will include a day long working event, dinner, and an overnight stay.. The location will be determined at a later date, but the Lodge will cover the expense of the hotel for board member and spouse if they want to come, lunch on the work day for board member, and dinner for the board member and their spouse.  The motion was seconded by Trustee Badberg, motion passed unanimously. 
New Business: ​None Open Discussion: ​ A while ago there was a scholarship opportunity through the State FOP posted on our Lodge webpage. One of our members child applied and received one of the $1,000 scholarships.  Congratulations!   This lead to the discussion of our Lodge having scholarship opportunities for our members and their children. This was tabled and will be discussed at the retreat. Report of Births, Injured, Sick, and Distressed: ​ Those in need were discussed.  Good of the Order: ​President Vanhook and Trustee Badberg will be training 8 new hires this week. They will be providing them lunch and discussing membership with our Lodge
Next Meeting: ​August 10, 2017 @ 1830 hours.
Adjournment​: 2004 hours