FOP Lodge 4 Meeting Minutes May 31, 2018
Member Sign in: See member sign in book Call to Order: 1836 hours Pledge of Allegiance and Invocation: Chaplain Christopherson Roll Call of Officers: See below Introduction of Resolutions: See below Adoption of Minutes from Previous Meeting: Motion made by President Vanhook to adopt the minutes from the previous meeting, VP Hendrie Seconded the motion, motion passed unanimously. Committee Reports: - Social Committee- Spring BBQ is set for June 19, 2018. Trustee Badberg and Delegate Fleming will be working on this and sending out more information. Executive Board and Trustee Reports: President Jeff Vanhook – Has been working with Sheriff and the commissioners in regards to improving the retirement plan for sworn staff. FPPA was researched extensively and doesn’t look like it will be a viable option. In short, we could only buy into it at 50% due to Colorado legislature and we would still have to pay into social security. Furthermore, when you collect social security the amount you are eligible for will be greatly reduced due to the way FPPA is structured. This information lead to conversation with the Sheriff and commissioners about increasing what the county will match. The discussion involved having the option of adding 4% to the current 8% contribution for a total of 12%, this is a 50% increase in contribution from the county. The Sheriff and commissioner’s are supportive of conducting research into this possibility. President Vanhook will follow up with them in a couple of weeks . VP Robert Hendrie – Presented a posters for non sworn membership, will continue to work on them. 2nd VP Steve Wicker- New hire recruitment lunch is scheduled for June 12. Treasurer Mark Hovey – We may be charged fees at the bank due to not having our federal FEIN # yet. Will email up to date financials to Secretary Wicker in the next week or so. Secretary Shannon Wicker – 202 members as of last update. State Trustee Troy Badberg- Absent Sgt. at Arms Eric James – Nothing to report Chaplain Rick Christopherson - Working with Palmer to get a new chaplain for the jail deputies. Delegate Chris Fleming- Nothing to report Delegate Daniel Romero - Will be talking to the new hire’s during the June 8, 2018 training. Delegate - Open Immediate Past President Justin Atwood - Absent Unfinished Business: -501(3)c: All documents are filled out and submitted. We are a go with the State, waiting for a response from the Federal side, waiting for our FEIN number. -Constitution and Bylaws: The recently modified Bylaws were filed with the State, signed and submitted. New Business: -Attended the State Conference it went well, those that went attended classes and learned information that will benefit our Lodge. One of the things we were told was that there was a chance that National’s may not cover a legal claim by non sworn employees. We clarified with JD Cordova, the State Legal Defense Fund Administrator. He advised that this was not the case, as long as we have the member listed as active in the national database, it is written in our Bylaws that they are members, and we have them on the state LDF roster the claim would be covered. If there was a discrepancy he advised that the State would cover the claims. -Treasurer Hovey advised he will be stepping down. Spencer Colby expressed a desire to take over the treasurer position. In the next coming weeks Hovey will train Colby on the workings of the position. We will also be having the books looked over by an accountant during this transition. Motion from Sgt at Arms James to give President Vanhook the authority to appoint Colby prior to next meeting once the training has taken place. Fleming second, motioned passed unanimously. -Member Evan Brush asked the Board to donate money $500 to the Wellington National night out/ Battle of the Badges Sheriff team vs Fire Dept team event. All proceeds are going to boys and girls club and/or the eagles after hours program.There will be lots of activities and food trucks etc for this community event. Motion was made by President Vanhook to donate $500 to this event, second by Delegate Romero, motion passed unanimously. Open Discussion: -Discussed non duty plan and misconception of the plan. President Vanhook will send an email clarifying coverage and options. Report of Births, Injured, Sick, and Distressed: Cards given to people that lost family members. Chaplain Christopherson has talked to a few people that had need. Lodge received thank you letters from the officers down funds we donated to. Good of the Order: None Next Meeting: July 17, 2018 @1830hrs Adjournment: Motion to adjourn made by Secretary Wicker, Seconded by Delegate Fleming, motion passed unanimously
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FOP Lodge 4 Meeting Minutes
April 24, 2018 Member Sign in: See Book Call to Order: 1837 hrs Pledge of Allegiance and Invocation: N/A Roll Call of Officers: See below Introduction of Resolutions: ByLaws- President Vanhook will send the Bylaws to the State Board for approval. Adoption of Minutes from Previous Meeting: Motion to adopt the previous meeting minutes was made by Sgt at Arms James, seconded by 2nd VP Wicker, motioned passed. Committee Reports: Social: BBQ- Trustee Badberg is planning for June 19 for the spring BBQ, more more details to follow closer to the event. Benevolence: Lodge is incorporated with State, 2nd VP Wicker and Sgt at Arms James will work together to finish the paperwork for Federal requirements and submit them to Attorney Schaffer. Executive Board and Trustee Reports: President Vanhook: Discussed FPPA meeting and retirement options. At this point all of this is still in the discussion phase. VP Hendrie- Nothing to report 2nd VP Wicker- Will work on recruitment for next onboarding of new employees Secretary Wicker: Nothing to report Treasurer Hovey: Absent Trustee Badberg: Nothing to report Sgt at Arms James: Nothing to report Chaplain Rick Christopherson: Absent 1 Delegate Fleming: Nothing to report Delegate Romero: Absent Immediate Past President Atwood: Absent Unfinished Business: State Conference: President Vanhook, Trustee Badberg, Secretary Wicker, and Delegate Fleming are attending and representing our Lodge. Leaving May 3rd and returning May 6th. Non LDF Membership- President Vanhook asked that Delegate Romero and VP Hendrie begin planning the recruitment for this, ie luncheon/emails/fliers, etc. New Business: Secretary Wicker brought up the frequency of our meeting, it was discussed. Sgt at Arms James motioned that we discuss this at the next meeting, Seconded by Secretary Wicker, motioned passed with 3 opposed and 5 in favor. This topic will be added to the next meeting agenda. Open Discussion: None Report of Births, Injured, Sick, and Distressed: Discussed those that were helped/contacted and those that need to be contacted. Good of the Order: None Next Meeting: May 31, 2018 @ 18:30 hrs at the FOP office Adjournment: Motion to adjourn made by President Vanhook, seconded by Secretary Wicker, motion passed at 2006 hrs. FOP Lodge 4 Meeting Minutes January 18, 2018
Member Sign in: See member sign in book Call to Order: 1851 hrs Pledge of Allegiance and Invocation: N/A Roll Call of Officers: See below Introduction of Resolutions: N/A Adoption of Minutes from Previous Meeting: Motion made by President Vanhook to amend meeting minutes from October 14, 2017 and the December 15, 2017 minutes to reflect the reading of the By Laws at these 2 meetings and that the By Laws would not be sent out via email but rather they will be read at the meetings. Seconded by 2nd VP Wicker, motion passed. Committee Reports: -Benevolence Committee: -501 (3) c - Benevolence fund needs to request funds from the Lodge operating account for current benevolence issues. Attorney Dan Shaffer was paid $528.50 for his work on the benevolence 501(3)c. He is now working through tax forms to get us approved with State and Federal so that any donations we receive can be tax deductible. This will cost approximately $800. There are also member benevolence issues that need funds sent out. Motion was made by Secretary Wicker to add $2,000 to the benevolence funds account to cover said expenses, Seconded by Delegate Fleming, passed unanimously. There is a group of State Farm agents that would like to donate to our benevolence fund as soon as we get all of the paperwork in order. - Social Committee- -Christmas party - Still working on the final bills and numbers. - Turkey dinner update - dinner went well we had more than enough food and a lot of positive feedback in regards to the event. Still do not have final numbers for the event cost, but is was around $750-800. Improvements for next year: would like to add Ern Hudson’s name to the event since he originally started this tradition. President Vanhook will discuss this with the Sheriff. Next year we would like to see the jail staff be able to join us for the dinner instead of food being sent to them. Executive Board and Trustee Reports: President Jeff Vanhook – Had a status meeting with the Sheriff went well. Working with Sheriff on retirement plans. VP Robert Hendrie - Nothing to report 2nd VP Steve Wicker - Recruitment lunch on Feb 6th 12p-1p, Secretary Wicker is available to help with this event. Treasurer Mark Hovey - We came out $1405.31 ahead in 2017, will send financial reports to Secretary Wicker to be attached with minutes. Secretary Shannon Wicker – Nothing to report State Trustee Troy Badberg - Nothing to report Sgt. at Arms Eric James – Absent Chaplain Rick Christopherson – Absent Delegate Chris Fleming - Nothing to report Delegate Daniel Romero- Absent Delegate - open Past President Atwood - Absent Unfinished Business: Reading of the By Laws- Motion to adopt proposed amendments to the ByLaws was made by VP Hendrie, Seconded by 2nd VP Wicker, motion passed. Secretary Wicker will work on an info sheet to add to the packets for the non legal defense membership option. New Business: -State Conference- will be coming up soon, we would like to send as many people as we can to vote, but this was tabled until more information is gathered. Open Discussion: none Report of Births, Injured, Sick, and Distressed: discussed and those in need will be taken care of. Good of the Order: None Next Meeting: Feb 15, 2018 @ 1800hrs, FOP Office ![]()
FOP Lodge 4 Meeting Minutes September 14, 2017
Member Sign in: See member sign in book Call to Order: 1829 hours Pledge of Allegiance and Invocation: Prayer by Chaplain Christopherson Roll Call of Officers: See below Introduction of Resolutions: See below Adoption of Minutes from Previous Meeting: Motion to adopt minutes from previous meeting made by 2nd VP Wicker, seconded by Delegate Fleming, passed unanimously. Committee Reports: - Social Committee- Christmas Party- Tentative date set for Dec 2, 2017. The budget, child care, and drink options were discussed. Secretary Wicker will continue the planning process with Lodge 52 and Lodge 3. Discussion was tabled until after Secretary Wicker and other Lodges discuss these options further. BBQ- Sheriff’s BBQ date is set for September 26, 2017 from 1100-1300. This is a joint event with the Sheriff’s office and the Lodge, we are expecting approximately 200 people. Will be serving hamburgers and hot dogs with chips, side dishes and drinks. President Vanhook asks Secretary Wicker to purchase FOP stickers for the event. Turkey Dinner- Set a date of December 15, 2017, Secretary Wicker and Trustee Badberg will meet with the jail staff and start the planning process. Executive Board and Trustee Reports: President Jeff Vanhook – Nothing to report VP Robert Hendrie – Nothing to report 2nd VP Steve Wicker- Nothing to report Treasurer Mark Hovey – books are balanced, submitted account balances to Secretary Wicker and the Board. Has been looking into switching into First Bank due to issues with the current bank. President Vanhook made a motion to change from Guarantee Bank to First Bank, seconded by Past President Atwood, motion passed. Secretary Shannon Wicker – We have 176 active members. Learned at Nationals the retired members are part of the active roster. State Trustee Troy Badberg- State is closing on their new building so there are no State meeting scheduled. Sgt. at Arms – Open position Chaplain Rick Christopherson– None Delegate Chris Fleming- Compensation for rangers was successful and went through, now second highest paid ranger group in the state. This was due to a lot of hard work and collaboration with the parks staff, the commissioners, and the FOP. Delegate Eric James- Absent Delegate Daniel Romero - Will work on recruitment at the jail Delegate - Open position Immediate Past President Justin Atwood - Nothing to report Unfinished Business: -501(3)c: Still waiting for State to process our paperwork. -Constitution and By Laws: Submitted to State and approved after a minor word change that didn’t change the meaning. -Retreat- still looking into the cost and location. Due to homecoming at CSU that weekend availability is low and cost is high. Will solidify plans next week. New Business: -EBF fund was liquidated by the Sheriff, he donated 2 checks to the FOP Lodge in the amounts of $3,728.28 & $4,810.98. The intent of this donation is to still have the money benefit all the employees of the Sheriff’s office. President Vanhook asked Treasurer Hovey to please track how this money is spent and, as best we can, make sure it goes to events that include all sheriff's office and DNR employees. -Nationals: Nationals was a success, Board members that attended went to several classes in addition to the political meetings. We learned many things to include retired members in good standing are eligible for concealed carry legal coverage that costs approximately $50/year. The board will be reevaluating the retired member costs at the Board planning meeting. President Vanhook will be researching the new Bill that addresses the concealed carry issue. - Adding retired members- After clarification through the State, it was learned we are allowed to let retired members from other areas to join our Lodge. President Vanhook made a motion to allow retired members to join our Lodge as long as there is some sort of connection to the Lodge, such as family of a Lodge member. Seconded by Trustee Badberg, motion passed. Open Discussion: Report of Births, Injured, Sick, and Distressed: - Discussed members in need Good of the Order: None Next Meeting: October 14, 2017 for the Executive Board Adjournment: 1954 hours FOP Lodge 4 Meeting Minutes August 10, 2017
Member Sign in: See member sign in book Call to Order: 1838 hrs Pledge of Allegiance and Invocation: N/A Roll Call of Officers: See below Introduction of Resolutions: N/A Adoption of Minutes from Previous Meeting: A motion was made by President Vanhook to adopt the minutes from the previous meeting, seconded by Delegate Fleming, motion passed unanimously. Committee Reports: Benevolence Committee: - 501(3) c- Paperwork is turned in, we are still waiting on State to approve it. - Social Committee- -Contacted Lodge 3 and Lodge 52, Lodge 52 has to vote on if they want a joint party or not and then they will contact Secretary Wicker.. -Pool party- Freezer was purchased, will get a few water toys for the kids, and will purchase ice cream on Saturday. One of our members has offered to pay for the ice cream again this year. -Sheriff’s Office BBQ- Still waiting to hear from committee as far as date and cost. Executive Board and Trustee Reports: President Jeff Vanhook – Met with commissioners just to check in and address 2 agenda item. One agenda item that was brought up was compensation for rangers, this is one still under consideration. The other was the commissioners on going commitment to add 4 more deputy positions for next year. VP Robert Hendrie - Absent 2nd VP - Vacant Treasurer Mark Hovey - Will be renewing mailbox contract. The issue of paying for the hotels in Nashville came up. Our debit cards have a limit that will restrict our ability to pay in full for the hotel rooms. President Vanhook made a motion to raise the limit to $5,000 so we can make the payment, Trustee Badberg seconded the motion, motion passed unanimously. Still waiting for refund from Highland Insurance for the bonding. Secretary Shannon Wicker – Suggested we start a Facebook page to reach more people for our social events, Trustee Badberg will work on this. Also suggested reaching out to members to add a secondary email for spouses and significant others for the sole purpose of inviting them to our family event. Secretary Wicker will work on this. Lodge has 180 members. State Trustee Troy Badberg - Nothing to report Sgt. at Arms Aaron Horwitz – Absent, spoke to Trustee Badberg and resigned his position. Chaplain Rick Christopherson – Working with the Sheriff’s office to be notified in event of injury or major event. Will be representing the FOP to take care of the members as well during these events. Delegate Steve Wicker - Nothing to report Delegate Chris Fleming - Will be reaching out to new rangers for membership. Delegate Eric James- Absent Delegate Daniel Romero- Absent Past President Atwood - Absent Unfinished Business: -Nationals: The State did request all Lodges from Colorado order and wear the Colorado FOP shirts at the National conference. The cost for 3 shirts per person was $100. The State will automatically deduct this cost from our account. 2 -There was also a change in the flights to Nationals. Frontier cancelled the return flight on Friday September 1, we had to get another flight booked through Southwest. This flight did add to the cost of the trip. The additional cost was $348.90. New Business: -President Vanhook appointed Delegate Steve Wicker to the vacant position of 2nd Vice President, Delegate Wicker accepted the position, and the Board supported the decision. Open Discussion: -None Report of Births, Injured, Sick, and Distressed: -Discussed, Chaplain Christopherson will be reaching out to those in need. Good of the Order: -None Next Meeting: Sept 14, 2017, 1830 hrs, at the FOP Office Adjournment: Motion to adjourn was made by Delegate Wicker, seconded by Badberg, motion passed at 2025 hrs. FOP Lodge 4 Meeting Minutes June 29, 2017
Member Sign in: See member sign in book Call to Order: 1839 hours Pledge of Allegiance and Invocation: N/A Roll Call of Officers: See below Introduction of Resolutions: N/A Adoption of Minutes from Previous Meeting: Motion to adopt previous meeting minutes was made by Delegate James, Delegate Wicker seconded the motion, motion passed unanimously. Committee Reports: -Benevolence Committee: -501 (3) c - All information and paperwork is with the attorney and should be filed soon. Once it is filed we should get our number within 30-60 depending on how long it takes the State to process it. Social Committee- -Pool party- One of our members has generously offered to pay for the ice cream again this year. We discussed a better way to keep the ice cream frozen while at the party. Secretary Wicker will contact Chimney Park Pool and see if they have a freezer we can use while there, if not she will look into purchasing a small freezer that can be used now and in the future. - Annual Christmas Party- Secretary Wicker will contact the other Lodges to see when we will be starting to plan. We discussed the location and child care, more to come after speaking with the other Lodges. - Sheriff’s Office BBQ- The Sheriff’s Office approached President Vanhook about our Lodge participating in a family BBQ for the Sheriff’s office employees. He agreed to participate with the understanding that we will help with the financial aspect and staffing the event. They would be responsible for the planning. a wants to do a BBQ. After discussion the Board agreed we will participate and split cost. No date has been decided yet. -Sheriff’s Turkey Dinner - President Vanhook believes this will happen early December, more planning to come at the next meetings and the retreat. Executive Board and Trustee Reports: President Jeff Vanhook – On June 12, President Vanhook was asked by Parks to go to a work group with the commissioners to assist with the establishment of a Memorandum of Understanding between the Sheriff’s Office and Parks. Meeting went well and they reached an understanding that should be finalized once the attorney’s are done with their part. He was also asked by the commissioners to meet with them in the next couple of months just to touch base and see how everything is going. The meetings with individual commissioners have been scheduled. VP Robert Hendrie - Nothing to report 2nd VP Chris Smith - Resigned Treasurer Mark Hovey - Per Diem for those going to Nationals was discussed, per the Bylaws these will be given according to the National Standard. It comes out to $59 per day per person. The Lodge was approved for a $25, 000 bond for the Lodge Hartford. Secretary Shannon Wicker – Table runner is in the works, should be done in time for the pool party. We have 178 total members, 3 of which are retired. State Trustee Troy Badberg - The State Lodge is requesting that all attending Nationals wear “uniforms” this will have Colorado attendees wearing the same thing on different days. Trustee badberg will get further information in regards to this. President Vanhook motioned that if we do decide to participate in this that the Lodge will cover the expense for those attending, this was seconded by Secretary Wicker, motion passed. At the State meeting it was discussed that endorsement for Governor would be coming up soon. Trustee Badberg will put out a survey to our Lodge when the time comes. In regards to the driver's license issue, this will be discussed by the State Lodge with the legislators, they did say that the alcohol industry is also on board to work on changing the size and location of the date of birth. Sgt. at Arms Aaron Horwitz – Absent Chaplain Rick Christopherson – Absent Delegate Chris Fleming - Nothing to report Delegate Eric James- Nothing to report Delegate Steve Wicker- Still trying to keep up with benevolence, if anyone is in need please let Delegate Wicker know as soon as possible. Delegate Daniel Romero- Nothing to report Past President Atwood - Absent Unfinished Business: Executive Board Retreat- It was discussed and decided that we will proceed with the Executive Board retreat. It is vital that we have a yearly budget, set goals, and create a business plan for the Lodge. This retreat will be for exactly that and will be a benefit to the Lodge greatly. A motion was made by President Vanhook to have the retreat on October 14, 2017. The retreat will include a day long working event, dinner, and an overnight stay.. The location will be determined at a later date, but the Lodge will cover the expense of the hotel for board member and spouse if they want to come, lunch on the work day for board member, and dinner for the board member and their spouse. The motion was seconded by Trustee Badberg, motion passed unanimously. New Business: None Open Discussion: A while ago there was a scholarship opportunity through the State FOP posted on our Lodge webpage. One of our members child applied and received one of the $1,000 scholarships. Congratulations! This lead to the discussion of our Lodge having scholarship opportunities for our members and their children. This was tabled and will be discussed at the retreat. Report of Births, Injured, Sick, and Distressed: Those in need were discussed. Good of the Order: President Vanhook and Trustee Badberg will be training 8 new hires this week. They will be providing them lunch and discussing membership with our Lodge Next Meeting: August 10, 2017 @ 1830 hours. Adjournment: 2004 hours |
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